Transforming the journey of a shoebox

When Samaritan's Purse wanted to digitally reinvent the worldwide process of Operation Christmas Child, they came to TIP for end-to-end solutions.

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Briefing

Since 1993 Operation Christmas Child has collected and delivered more than 168 million shoeboxes to children in over 160 countries and territories. For many of these children, the gift-filled shoebox is the first gift they have ever received. Started by the late Reverend Billy Graham, more than 500,000 volunteers worldwide, with more than 150,000 of those in the United States, are involved in collecting, shipping, and distributing shoebox gifts.

Engineering new enterprise-level digital platforms for the biggest Christmas project of its kind was TIP’s mission. The project scope was to eliminate Operation Christmas Child’s paper process, and began with the initiation of onboarding volunteers to their automated step-by-step backend administration processes, to logistics management and operation’s data, insights and reports.

What began as a project transformed into a purpose-driven partnership between Operation Christmas Child and TIP.

Packing

From children to seniors, people pack shoebox gifts each year to bless children in need around the world. Parents often use the project to teach their kids about giving. Year-round volunteers support these efforts across the country.

Collecting

Churches and groups of all sizes collect boxes from their communities. Some churches also serve as drop-off locations for shoeboxes the third week of November every year.

Distributing

Thousands of volunteers serve annually inspecting and preparing shoeboxes for international shipping. Every hour work stops for a few minutes to pray for the children who will receive the boxes.

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Co-creation-led & Component-based User Experience Design

Creating strategically sound world-class platform experiences are one thing, but developing them in a way that could be managed by Operation Christmas Child’s team called for a more progressive way of working.

Our upfront co-creation and sprint-based workflow let us rapidly prototype the needed components for our test-driven software development process in a fraction of the time typically needed to produce custom builds.

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Building a Digital Ecosystem

TIP’s development team was tasked with designing and building a custom software system that would allow Operation Christmas Child to get rid of a wide variety of obsolete applications, create a paperless ecosystem and start using a centralized solution.

This extensive platform enables volunteers to onboard quickly, recommit year-to-year, manage their profiles, and sign agreements via an intuitive and easy-to-use online process. Other important components include the ability to access national partners and view the progress of their applications with full end-to-end transparency, as well as complete administrative views and controls that allow Operation Christmas Child to automate processes.

The e-commerce portion of the platform allows participating locations, such as churches and organizations, to order materials, such as shoeboxes, banners, t-shirts and many more items directly from the web platforms.

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Worldwide Staff & Volunteer Task Management

The Operation Christmas Child solution includes a wide variety of twelve different apps allowing the automation of a vast number of daily, weekly and monthly operation’s tasks.

This ecosystem supports 15,000+ year-around volunteers, 75,000+ project leaders, 85,000+ drop-off location volunteers, and 100,000+ processing center volunteers.

Internationally, over 160,000 remote volunteers in more than 100 countries deliver Operation Christmas Child shoebox gifts and facilitate their follow-up discipleship program. These volunteers include national/regional leadership team members, pastors and community leaders, and teachers.

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I want every child to know there is a God who loves them.


Franklin Graham
President
Samaritan’s Purse

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Logistics Component

By accessing this section of the platform, the staff can monitor and control the outbound and inbound freight carriers who are moving shoeboxes.

Organization Chart

When any team member wants to see the flow of information hierarchy, the dynamic chart is built on-demand showing the latest by-member tree.

Purpose-Driven Partnership

From the beginning of the development of the platform, we knew this was much more than a project. TIP’s involvement quickly became a mission to help improve children’s lives around the world. Seeing our work improve and impact a wonderful organization with hundreds of thousands of volunteers continues to give us cause and purpose to helping those less fortunate than ourselves.

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